Office Manager - Outpatient

Anew Era TMS & Psychiatric multi-clinic practice is looking for a qualified candidate to join our fast-growing company. Anew Era TMS, part of the DiscoveryMD professional psychiatric division, prides itself with its close culture and clinical excellence, while focusing on helping patients sustain their mental health wellness goals and bringing a new sense of hope to those who are suffering.

This is a full time, in person position working Monday - Friday from 8:40 am - 5:00 pm.  This position is based out of our Torrance, CA Outpatient facility.  The employee will be expected to travel to all LA County and Orange County locations as needed. 

Compensation range is from $66,560 - $68,000 and is dependent upon geographic region, education, and experience.

Our Offer to You!

We are dedicated to empowering our employees with their professional and personal development by providing:   

•    401(k) 
•    Healthcare benefits  
•    Vacation and sick days
•    Employee referral program 
•    Employee discounts to various stores, amusement parks, events, etc. 
•    Continuing education (CE) programs and training 
•    Weekly training opportunities 
•    Advancement opportunities within the organization 

• Oversee medical billing and insurance claims
• Manage onboarding for the administrative department
• Hire and train new Administration and coordinate Provider training
• Mentor, advise, and evaluate work for the staff
• Conduct annual performance reviews
• Run daily reports for each office and assure copays are collected correctly.
• Ensure the practice and staff adhere to policies, procedures, and regulatory requirements.
• Manage providers scheduling.
• Oversee daily activities and office efficiency.
• Process payroll for Administration team and Providers.
• Coordinate meetings and reports for the Corporate Meeting, Billing meeting, Therapist Quarterly Meeting, and Nurse Practitioner Quarterly Meeting.
• Assist in writing complicated patient letters for providers.
•  Respond to all patient reviews through the Reputation Management platform.
• Managing office staff, inventory, and facility maintenance as needed.

For a virtual tour of the facility, please visit our website at aneweratms.com

• Minimum 2-5 years of experience in a management position.
• Psychiatric office experience preferred
• Microsoft Word and Excel experience
• Prior experience with medical office management and billing codes are required.
• Billing experience preferred
• TMS experience preferred
• Managed providers experience preferred

Not sure if you meet all the qualifications? Apply anyway! To provide truly innovative care, we need to have a diverse team around us. That’s why Discovery Behavioral Health is committed to creating an inclusive environment. If you find yourself meeting some but not all the above, we’d be happy to consider your application.

We are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, or national origin.

For more information about our company benefits, please visit us at discoverybehavioralhealth.com/careers/

Discovery Behavioral Health seeks to build a diverse staff that is reflective of the patients we serve and the communities where we work. DBH encourages multiple perspectives, experiences, and strives to hire and retain a diverse workforce.